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Published: 18 January 2025

Notice is given that the 2025 Annual General Meeting of AAC Falls Creek Inc will be held:

DATE: Tuesday, 20 May, 2025
VENUE: via Zoom videoconference and at Quest Brighton on the Bay (250 Esplanade, Brighton)
TIME: 7:30 pm AEST- Annual General Meeting to commence

This will also be a Special General Meeting to make some minor modifications to our Rules of Association.

RSVP by 5pm AEST 18 May 2024 is essential

AGENDA

1. Apologies
2. Receive and adopt the minutes of the previous Annual General Meeting
3. Business arising from the Minutes
4. Correspondence
5. Receive and adopt the Committee's Reports
6. Receive and adopt the Profit And Loss Account and Balance Sheet as at 31 December 2024
7. Proposed New Annual Subscription & Levy for 2026
8. Receive and adopt the Auditor's Report
9. Appoint an Auditor for 2025
10. Election of the Committee
11. Special Resolutions to change the Rules of Association
12. A.A.C. Business
13. General Business

Preparation and conduct of the meeting

• To be admitted to the meeting, and to participate in the election if required, you must RSVP by email to This email address is being protected from spambots. You need JavaScript enabled to view it. by 5pm AEST Sunday 18th May. Prior to the AGM you will be sent a link to join the meeting, whether you intend to attend in person or via zoom.
• The meeting will be kept as succinct as possible. We also need to make voting as uncomplicated as possible, while ensuring that it is done faithfully.
• Therefore all proxies, items of general business must be submitted to the Chairperson at This email address is being protected from spambots. You need JavaScript enabled to view it. by 5pm AEST Sunday 18th May. Any proposed Motions must also be provided to the Chairperson by this date.
• You are strongly encouraged to send any questions to the Chairperson by the same date. There will be an opportunity to submit some questions on the night but questions with notice will be more manageable with the technology.
• Voting may be a bit laborious. Please be patient if votes need to be counted.

For Zoom attendees

• Please prepare in advance. Install Zoom on your computer, tablet or phone and use Zoom’s facilities to test that your audio and video are working.
• If you have a headset with microphone, please use it to reduce background noise.
• Please keep your mic muted during the meeting unless the chairman recognises you to speak. The chairman or his assistant may mute you if necessary.
• We prefer having all cameras active during the meeting but you may be asked to “mute” cameras if there are difficulties.

For in person attendees

• Please wait to be recognised by the chair before you speak. You will need to use a microphone so that you can be clearly heard by zoom attendees.

Eligibility

• Only financial full members aged 18 and over may participate in the meeting. This includes nominating candidates for election, standing for election, voting in elections or on motions at the meeting, assigning or receiving proxies and speaking at the meeting.
• For Proxies and Nomination forms to be valid, both nominator and nominee must be financial at the time of lodging.
• Attendees must be financial by close of business on Monday 19th May. To be recognised as financial, any outstanding payments must be received in the club's bank account.

Election of committee members

The committee recommends that a total of 9 committee members be elected:

• 3 executive members
• 6 ordinary committee members.

(At the committee meeting after the AGM, the committee elects members to specific positions.) If a ballot is required, ballot papers will be sent to all who RSVP-ed. Completed ballot papers are to be to returned by 10pm AEST Sunday 18th May 2024. (If you RSVP after 15 May, you may not receive a ballot paper until 18 May and still need to return it by 10pm.) Results to be announced at the AGM or shortly thereafter.

If you are interested in serving on the committee, you can find out more by contacting the Chairperson or other committee members.

At the time of this notice, all current committee members except Will Zacharin are intending to stand again this year. A current member has offered to take on the Treasurer position. Like most organisations, the club becomes more reliant on technology to operate efficiently and communicate effectively. We would like to bolster the IT skills on the committee to spread this load. Skills in governance and process improvement are also being sought.

Nomination forms are available from the link below and must be returned by 5pm AEST Sunday 11th May 2024. If a ballot is required, you will be advised by Monday 12th May and asked to submit a short candidate statement by Thursday 15th May which will be included with ballot papers. 

Special Resolution to modify the Rules of Association (our constitution)

1. That the proposed changes to improve Disciplinary hearings and appeals be adopted

An explanation of the proposed changes follows below.

Documents

• Minutes of the previous Annual General Meeting can be downloaded from aacfallscreek.com/pdf/AGM2025/MinutesAGM2024.pdf
• Proxy Forms may be downloaded from aacfallscreek.com/pdf/AGM2025/ProxyForm2025.pdf
• Nomination Forms may be downloaded from aacfallscreek.com/pdf/AGM2025/NominationForm2025.pdf
• Financial reports (including Auditor's report) can be downloaded from aacfallscreek.com/pdf/AGM2025/FinancialStatements.pdf
• Committee reports may be downloaded from aacfallscreek.com/pdf/AGM2025/CommitteeReports.pdf
• Specific changes proposed to Rules of Association may be downloaded from 
  aacfallscreek.com/pdf/AGM2025/ProposedChangesDetails2025.pdf
• Current Rules of Association are available at 
  aacfallscreek.com/xDocs/rules/Rules2024.pdf

Jenny Hughes (Secretary)
C/- ProAcct Advisors & Accountants Pty Ltd
PO Box 166 Heidelberg Vic 3084
Phone: (03) 9880-9600
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Explanation of Proposed Changes to Rules of Association

A. Summary

Most of the proposed changes were adopted by the AGM in 2024 but some details needed more work in the rules relating to disciplinary hearings and appeals

B. Reason for Proposed changes

C. Concerns at previous AGM

There was some unintended ambiguity in the proposed new wording of Rules 28 and 29. This has been clarified.

There was also a typo in the change proposed for Rule 27. This has been corrected.

The AACFC Committee has now settled on this revised version and it is was circulated to members who were present at the 2024 AGM. Some questions from members were received but we understand that these were all satisfactorily addressed.

The specific changes are detailed in aacfallscreek.com/pdf/AGM2025/ProposedChangesDetails2025.pdf

The current Rules of Association can be found at aacfallscreek.com/xDocs/rules/Rules2024.pdf

Published: 27 April 2025

For a few years there has been an incompatability between the booking system and the Safari web browser. This meant that the main booking matrix could not be displayed properly. The workarounds were to use the simplified booking screen that was originally designed for mobile phones, or to use another browser such as Chrome.

An update to the booking system means that recent versions of Safari on Mac can now display the booking matrix correctly. Safari users will still be initially shown the simplified booking screen. You can toggle between simplified and full booking screen using the button with the phone and down arrow symbol.

Published: 11 April 2025

If you don't expect to ski enough this season to justify an Epic season pass, you might be interested in this new pass from Vail. It entitles you to ski or board on any 4 days of the 2025 season at any mix of Falls Creek, Hotham and Perisher. There are some discounts on other things too.

The Epic Australia 4-Day Pass is now $609. That's about $152 per day, significantly less then full day pass rates. See epicaustraliapass.com.au/passes/epic-australia-4-day-pass  for details.

(Keep an eye out for a similar pass next year. It was $565 when initialy released, but the price increased on 23 April)

Published: 28 March 2025

It's almost time to book your winter stays, so this is a good time to highlight any changes in booking procedures and at the lodge.

Logging on has changed and there is a new payment option. These changes are aimed at increasing security of the booking system and payments.

• YOU MUST DO THIS BEFORE YOU CAN USE THE BOOKING SYSTEM
  Passwords and 2 Factor Authentication have now been turned on in the booking system. To log on you will need to set a password and record it securely, eg in your browser password manager.

  Every time you log in you will now need to use the password and also a verification code. By default the code will be sent to your email address recorded in the booking system. You can also go to Login Security settings in the Members menu of the booking system to choose SMS or an authenticator app as your preferred method of receiving the verification code.

  If you have not set up your password and tested your logon yet, we strongly recommend that you do that well ahead of needing to make bookings.

  If you are having any difficulty with the new login arrangements, please read the full instructions at australianalpineclub.com/pdf/2FA.pdf . If all else fails, contact the Secretary but don't leave it too late.

• More secure EFT payments
  Annual subscriptions and accommodation can be paid with a credit or debit card using the Eway secure payment gateway. However other special payments still need to be paid by EFT, and some members prefer to use that for subs or accommodation as well. If you need to make a payment to the club via EFT rather than credit/debit card, we strongly recommend that you use PAYID instead of BSB and account number. This is another measure to reduce opportunities for hackers to intercept payments.
  
  Our PAYID is the same as our ABN. Your banking app can tell you who the PayID belongs to before you complete the payment and you can also verify it against the Australian Government Australian Business Register. 
  
  You can log onto the booking system to pay using the Eway secure payment gateway or to see the club's PAYID. If you see BSB/Account details in emails, the email has probably been modified by hackers. Do not pay into that account. Our PAYID is the same as our ABN. Your banking app can tell you who the PayID belongs to before you complete the payment and you can also verify it against the Australian Government Australian Business Register. 

Here are some timely reminders of important notes from the last few years:

• Eligible waitlist requests will now be confirmed in early April, not on 1 June as previously. Eligible means: 

  • only members, spouse and their children, and

  • the preceding midweek is full, and

  • the booking is paid for immediately on request from the booking officer.

Other waitlist requests will continue to be confirmed 19 days prior to stay for members (16 days prior for other AAC members and 15 days prior for guests). See the Book page for an explanation of waitlisting.  

• You are encouraged to nominate an emergency contact by updating your member details in the booking system.

• Members can register their immediate (non-member) spouse and children in the booking system to make it easier to book them in, especially during the Family priority booking period from 8-14 March. If you haven't already done this then you might like to consider doing it ahead of making bookings for 2024. See Registering Family Members in the booking system for more information.

• Prompt payment for bookings is expected. The Booking Officer will cancel bookings not paid for in the appropriate time. This is within 7 days for normal bookings and 1 day for approved waitlist requests.

• Continental breakfasts will be provided on peak season Sundays, not cooked breakfasts. 

• Please also remember that the ski cages are only to be used for skis, poles and boards, in bags labelled with your name. Boots, clothes and other items must not be included. Otherwise, no items are to be left between visits unless they are stored in a locker.

The Ski Lodge Details tab in the booking system and the Book tab on the club website cover most of the information you need to make a booking and prepare for your stay. The email that is sent 7 days prior to your stay has important information about your stay, including the door code. Please check these resources to see if they answer your questions before contacting the booking officer. Please also forward copies of the reminder email to all your guests.

Published: 08 January 2024

Hits: 546

Welcome to the Balcony Cam for 2024. Each new set of pictures will be placed above the older, so keep scrolling. 

22 August: 

18 August: 

8 August:

27 July 2024: 

21 July 2024:

30 June 2024:

Feel free to send your own Balcony shots to This email address is being protected from spambots. You need JavaScript enabled to view it. and we'll do our best to post them. 

What is Balcony Cam? It started with a group of members chatting about the Resort snow cams never showing what the snow is like in our part of the Village. 

Since we have the best view on the Mountain it was agreed we could take some photos on a regular basis through the season so you can check before you come up... or torture yourself!

Published: 08 August 2024

Our membership of Falls Creek Alpine Association entitles the club to a limited number of discount cards. The cards need to be shared so they are pinned to the board on the firewood cupboard. If you are using a card, please return it asap so that others can benefit too.

Some of the establishments need to see the actual card

This year the discounts offered are

Published: 25 June 2024

As part of our push to stay up-to-date with modern privacy and security practices, we are changing how we record members' dates of birth.

For members 25 years of age and older, we are removing day and month of birth, and will now only keep a record of your year of birth. This process should be complete within the next few weeks.

The club's Privacy policy underwent a major review earlier in the year. The new policy is published on the website. 

Published: 10 July 2024

Ably led by Tom Harrington our Lodge Supervisor and nourished by Jess, the Lodge was whipped into shape for the new season.

The tasks completed included replacing mattresses, general repairs, cleaning windows, BBQ, kitchen and stacking the firewood to name a few.

Some photos of our volunteers in action follow.

Deep cleaning the kitchen and all the items in it, 

cobweb removal, inside and out, 

moving several tonnes of fire wood off the road above the lodge... 

installing a slide on the hill behind the back kitchen door...

then sliding it down, handing each wood block along the chain to finally stack in the cellar.

Published: 23 June 2024

Published: 02 May 2024