The Waitlist facility in the booking system allows members to register their interest in weekend or other non-standard bookings earlier than when bookings open 19 days prior to the start date.
To make it easier and fairer to make weekend and other non-standard bookings, procedures for the Waitlist facility in the booking system has been reviewed.
- Waitlist requests cannot be submitted until after 18 March. [unable to be implemented because of technical limitations. For 2019, any requests prior to 18 March will be counted as being submitted on 18 March]
- Each member will be allowed to submit up to 3 waitlist requests for the season. The booking officer will delete surplus requests.
- Use the comments field in the booking to express any priority between your bookings, eg if one is more important because it is for a special event.
- If a booking includes multiple members, it will count as a waitlist request for each individual member (eg if a couple who are members request a weekend, it counts as a waitlist request for each of them).
- Payment is due immediately when a waitlist request is approved.
- If your waitlist request cannot be met, you will be eligible to make another waitlist request.
- The booking officer will allocate waitlist bookings according to these criteria, in this order
- member priority rules (ie bookings with highest proportion of members take precedence)
- maximise lodge occupancy
- a fair go for all members (eg favour someone who has not had a waitlist granted over someone who has, some consideration of reasons cited in comments for specific dates requested)
- early date of submitting the request
For more information see the Waitlist Request booking policy
Trial of early approval of eligible waitlist bookings
On a trial basiss, eligible waitlist requests will be approved from 1 June, where eligible means
- only members, spouse and their children, and
- the preceding midweek is full, and
- the booking is paid for immediately on request from the booking officer.