Date
March 2018. Reviewed 2023, 2026
Purpose
To clarify that the onus for payment of subscriptions is on members to pay by the due date.
Policy
31 January is always the due date for annual subscriptions. The onus is on members to pay by the due date.
The club will send invoices to the most recent email address that a member has provided to ProAcct. If a member has not received their invoice by early January, they need to contact
1 February: a non-financial administration fee equivalent to 17% of the full adult subscription fee will apply to all outstanding accounts. Not receiving an invoice is not a valid reason for being excused this fee.
In cases of hardship, Rule 14(9) provides for suspension of subscription fees for 1 year . A member encountering hardship may apply to the Treasurer in writing within 30 days of receiving a subscription invoice. If the suspension is granted, a fee equivalent to 35% of their annual subscription amount will apply. All membership rights will be suspended for that year.
Members cannot make bookings until subscriptions (and any other amounts owing) have been paid. Bookings for members open on 1 February. Payments may take a few days to be received and recorded in the booking system.
Review
This policy is subject to Committee review from time to time.